Bureaucracy and Max Weber

CONTENT INTRODUCTION2 CHARACTERISTICS OF MAX WEBER THEORY OF BUREAUCRACY2 CRITICS TOWARDS MAX WEBERS THEORY5 ADVANTAGES OF MAX WEBER THEORIES6 CONCLUSION7 BIBLIOGRAPHY8 1. 0 Introduction According to Stephen P. Robbins and Mary Coulter in their book tit direct Management, bureaucracy can be defined as a form of cheek characterised by division of labour, a clearly defined hierarchy, detailed rules and regulations, and im individualised relationship. Bureaucracy usually gives a negative meaning in life.When it comes to bureaucracy, automatically concourse would imagine things like red-tape, filled form with too many information and too detail, small problems run short complicated because of the rule to be abided and others. Even though we normally equalize bureaucracy with inefficiency, but the truth is, it represents efficiency because the advantages argon more than disadvantages. Bureaucracy also can be regarded as an effective modality created in order to move to a big constit ution. The bigger and complicated a formal organization, the greater requirement needed to control and synchronize all(prenominal) members activities.The necessities can be fulfilled by bureaucracy, which is an authority structure operated under a rules and procedures. Max Weber defines organization as a social mechanism that maximizes efficiency and effectiveness in administration. 2. 0 Characteristics of Bureaucracy by Max Weber Webers focus on the trend of clear-sightedization led him to concern himself with the operation and expansion of large-scale enterprises in two the public and private sectors of modern societies Bureaucracy can be considered to be a event case of rationalization, or rationalization applied to uman organization. Bureaucratic coordination of human live up to, Weber believed, is the distinctive mark of modern social structures. In order to study these organizations, both historically and in contemporary society, Weber developed the characteristics of an ideal- grapheme bureaucracy 2. 0. 1 Written Rules of Conduct According to Weber, all ends, rules and actions taken by the organization be formulated and recorded in writing. Written documents ensure that there is continuity of the organizations policies and procedures. Cutajar, 2010) Weber stressed that rational bureaucracies must be managed in accordance with c arfully developed rules and principles that can be learned and applied and that transactions and purposes must be recorded so that rules can he reviewed. just(prenominal) with such rules and principles can the activities of hundreds of managers at different levels in the organization be predicted and coordinated. If we can non predict what others will do, then we cannot count on them. 2. 0. 2 Hierarchy of situationHierarchical authority is required in bureaucracies so that highly trained experts can be properly used as managers. (Borgatti, 2002) The type of authority hardened down by Weber rests on the belief of in t he legality of formal rules and hierarchies, and in the right of those elevated in the hierarchy to posses authority and issues command. billet is given to the officials based on their skills, position and authority placed formally in each position. For instance, officer graduated from universities is respected more than the officer with no qualification from universities.He will be given more authorities and issues command. 2. 0. 3 Hierarchical Structure According to Weber, bureaucracies are goal-oriented organizations designed fit in to rational principles in order to efficiently attain their goals. Offices are ranked in a hierarchal order, with information flowing up the chain of command, directives flowing down. It was axiomatic that coordinating the divisions of large organizations requires clear lines of authority organized in a hierarchy. That means there are clear levels of graded authority.All employees in the organization must write out who their boss is, and each per son should always respect the chain of command that is, people should give orders only to their own subordinates and receive orders only through their own immediate superior In this way, the people at the top can be sure that directives arrive where they are meant to go and screw where responsibilities lie. 2. 0. 4 Division of Labour Division of labour or in other word, specialization of division, means each office has a defined eye socket of competence.The tasks of the organization are divided into distinct functions given to separate offices. These functions are clearly specified so that the staff know exactly what is expected of them. Job-holders are given the authority necessary to carry out their roles. Webers idea of functional specialization applies both to persons within an organization and to relations between larger units or divisions of the organization. Stephen P. Borgatti in his article titled bureaucracy give an example of division of labour by Swift & Co.In his arti cle, within a Swift wadding plant, rub down was broken down into many special tasks, and employees were assigned to one or a few such tasks, including the tasks involved in coordinating the work of others. So, Swift was separated into a number of divisions, each specializing in one of the tasks in the elaborate process of bringing meat from the ranch to the consumer. Weber argued that such specialization is essential to a rational bureaucracy and that the specific boundaries separating one functional division from another must be fixed by uttered rules, regulations, and procedures. Borgatti, 2002) 2. 0. 5 Im ainity of Relationship Impersonality meansno hatred or passion with equality of treatment for all clients of the organization. It means, there must be no single(a) nonsubjectives are allowed. All people must follow the organization objectives. In other word, staff members are free of any external responsibilities and constraints so that they are able to attend to their dutie s in a fair and objective way. For example, work is separated from residence in order to separate personal duty and objective of the organization. 2. 0. Lifelong Career Commitment Weber stressed that employment in the organization should be seen as a career for officials. An official is a regular employee, and anticipate a lifelong career. After an introduction period, the employee is given tenure, which protects the employee from arbitrary dismissal. The organization should create a better working scheme such as clear promotion route and good remuneration scheme. Max Weber viewed these bureaucratic elements as solutions to problems or defects within earlier and more traditional administrative systems.Likewise, he viewed these elements as parts of a total system, which, combined and instituted effectively, would increase the effectiveness and efficiency of the administrative structure. 3. 0 Critics toward Max Weber Theories of Bureaucracy in that respect are various critics from p ublic administration philosophers toward bureaucracy supposition generated by max Weber. 3. 0. 1 Rigid Rules and Uncreative Weber lined out that the characteristics of his theory on bureaucracy is on vertical authority structure. However, the consequences that the organization has to bear is the lost of ability to generate new ideas.There are problems among lower officers due to hierarchical structure. It is because, in hierarchy, order is given by upper officer to the lower officer. The lower officer accepts the instruction without an opportunity to give their own whimsey or ideas. So, there were no generation of new ideas and no any check and balance happen. A good organization should involve employees in decision making. 3. 0. 2 Slow Decision Making Process Because of Webers theory stressed on hierarchical authority, the decision making process become ineffective. It slows down the process.The decision is all coming from the top management. So, it takes too long for the infor mation to reach the employees. 3. 0. 3 Exploitation of Position and Power Webers theory of bureaucracy could lead to exploitation. His suggestion on the use of written rule of conduct can bring problems. A. W Gouldner (1954) noticed that the govern according to rules culture in organization caused the consequences of members following the minimum possible rules in order to get by. So, in bureaucratic organization, employees who know to twist the rules would gradually or evidently be more powerful.In consequence, power will have a tendency to shift from a nominal leader of the organization, who did not know how to play by the rules, to employee who really did. 3. 0. 4 Work is not Challenging In bureaucratic theory suggested by Weber, a promotion system is not encouraged. He prefers to use a system based on seniority or qualification in department exams. It means, all the promotions are based on the period he has worked on the organization or the answers on the exam paper. Therefore, there is no earnestness in work because the promotion system is not based on efficiency.The duties also are the same everyday and can create boredom among the officers. 3. 0. 5 Nonresponsive The theories suggested by Weber did not reflect to changes. mirror image is in the term of attitude and speed of changes or adjustments with the changes. For example, when people deal with government agencies or department, bureaucracy cannot help to accelerate the process, meanwhile increase the consignment they have to take. The people have to pass through many processes before their problems can be settled. 4. The Advantages of Max Weber Theories of Bureaucracy Webers bureaucracy is based on logic and rationality which are supported by trained and qualified specialists. The element of a bureaucracy offers a stable and hierarchical model for an organization. 4. 0. 1 Prevent Misuse of Power Max Weber theories of bureaucracy prevent the misuse of power. It stressed the impersonality of relation ship where the officers must distinguish the duties from personal matters. Often happen in organization where officers use the facilities of the office for personal works.For example, an executive officer used to call his driver to fetch his daughter from school. This action cannot be legalised by the theory. This action shows how the officer used the facilities of the office for personal works. So, by applying the Max Weber theories, an officer can distinguish between the duties and personal matters. 4. 0. 2 Decision is rationalised Bureaucracy practises rational concept is where every decision is based on the objectives and criteria set by the public. Decision being made is not bias as it free from personal matters.It contributes in democracy through technical ability, not because of heritage of family relation in order to obtain indisputable position. 4. 0. 3 Clear and Written Records The characteristics of Max Weber bureaucracy lined up the need of written rules of conduct. It also stressed the documentation of any decision made. The advantage of this action is that it can be referred easily and any problems arise can be settled without rebuttal when there is a set of rules of conduct. 4. 0. 4 Specialization of WorksBureaucracy enables officers to know in depth on their tasks as the task is divided among them. The specialization also can decrease the point of duties of the officer and can gradually increase their productivity. Besides that, it is easier for the management to choose among its officers whom are really capable to perform certain tasks. 4. 0. 5 Increase energy and Effectiveness According to Weber, bureaucracies are goal-oriented organizations designed according to rational principles in order to efficiently attain their goals.Offices are ranked in a hierarchical order, with information flowing up the chain of command, directives flowing down. Operations of the organizations are characterized by impersonal rules that explicitly order duties , responsibilities, standardized procedures and conduct of office holders. Offices are highly specialized. Appointments to these offices are made according to specialized qualifications rather than ascribed criteria. All of these ideal characteristics have one goal, to promote the efficient attainment of the organizations goals. 5. 0 expirySome have seriously misinterpreted Weber and have claimed that he liked bureaucracy, that he believed that bureaucracy was an ideal organization. Others have pronounced Weber wrong because bureaucracies do not live up to his list of ideals. Others have even claimed that Weber invented bureaucratic organization. But Weber described bureaucracy as an ideal type in order to more accurately describe their growth in power and scope in the modern world. The bureaucratic coordination of the action of large total of people has become the dominant structural feature of modern societies.It is only through this organizational device that large-scale plann ing and coordination, both for the modern state and the modern economy, become possible. The consequences of the growth in the power and scope of these organizations is vital to understanding our world. Bibliography Borgatti, S. P. (2002, April 02). analytictech. com. Retrieved March 10, 2011, from Bureaucracy http//www. analytictech. com/mb021/bureau. htm Cutajar, M. (2010, July 29). Max Weber Bureaucracy Theory. Retrieved March 10, 2011, from suite101. com http//www. suite101. com/ nitty-gritty/max-weber-bureaucracy-theory-a267433